In our next series of tips about Zoom sessions we look at three more essential areas when hosting meetings on Zoom.
We’re all missing the interaction of being in the office with our “work friends” and this first tip should help with this!
Tip one: If you’re having a team meeting, start with something fun. Don’t just start the meeting (unless it’s an urgent issue /crisis management meeting!)
Whatever you decide, remember, it doesn’t have to take long, something as quick and fun such as one round of Pictionary. Email a colleague with one or two pictures they have to draw and then get everyone else to try and guess.
Another quick and fun game is two truths and a lie, someone has to tell two things that have happened to them that are true and the third is a lie. Everyone has to guess which one is a lie!
It’s a great way to have colleagues connect and start with a bit of a laugh – which gets the endorphins going!
Tip two: Have an agenda, it’s so easy to get off-topic on Zoom, just as it is in face-to-face meetings. Make sure everyone who is required to speak, knows when they’re required to do so and how much time they have allocated to them.
Ensure the agenda is sent at least a few hours before the meeting is due to start (ideally the day before) so if there are any changes to be made, they can be done in time prior to the meeting starting.
If you find you’re going overtime, stop the meeting, check everyone’s schedules and if you can wrap it up quickly in the next 5 – 10 minutes.
Tip three: Note-taking is critical. Encourage people to take notes during meetings, but it’s just as important to ensure that someone is appointed at note-taker (or minute keeper for more official meetings).
If you’re leading the meeting, organise to check-in with the person taking the notes, and cover-off everything later the same day, so notes /important information can be sent to other team members ASAP.
If you’d like assistance with online events or coordinating large meetings online, please get in touch. Pursuit Communications can assist with online event management.